Administration and Financial Assistant

Accounting / Finance, Administraive Assistant
St. George, Grenada
May 15, 2025
Application ends: May 31, 2025
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Job Description

Duty station: St. George’s, Grenada
Term: Contract
Reports to: Project Manager

Scope of work:

Main financial assistance duties:

  • Keep records of project funds and expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the (Project Manager);
  • Review project expenditures and ensure that project funds are used in compliance with the Project Documents and financial rules and procedures;
  • Validate and certify forms before submission to UNEP;
  • Provide necessary financial information as and when required for project management decisions;
  • Provide necessary financial information during project audit(s);
  • Review annual budgets and project expenditure reports, and notify the Project Manager if there are any discrepancies or issues;
  • Consolidate financial progress reports submitted by the responsible parties for implementation of project activities;
  • Liaise and follow up with the responsible parties for implementation of project activities in matters related to project funds and financial progress reports;
  • Prepare regularly scheduled reports;
  • Provide general support to the Project Manager;
  • Take accurate minutes of meetings;
  • Research and create presentations;
  • Organize and schedule appointments and meetings – Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.;
  • Conduct the necessary research in order to advise on appropriate travel itinerary
  • Book conference calls, rooms, taxis, couriers, hotels, etc.;
  • Handle sensitive information in a confidential manner;
  • Conduct data entry;
  • Perform any other tasks as required by the Project Manager, Stakeholders and other partners locally, regionally and internationally.

Reporting Skills

  • Administrative Writing Skills
  • Proficiency in Microsoft Office
  • Analysis
  • Professionalism
  • Problem-Solving
  • Verbal Communication
  • Office Administration Procedures
  • Typing
  • Attention to Detail
  • Accuracy
  • Multitask
  • Teamwork
  • Discretion and Judgment
  • Patience
  • Resourcefulness
  • Anticipates Needs
  • Emotional Intelligence
  • Flexibility
  • Editing and Proofreading

Qualifications:

  • Proven administration or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 5 years of experience in the field or in a related area College degree
  • preferred

Application Process:

  • Interested applicants should submit a resume and a cover letter outlining relevant qualifications and experience to jobsingrenada@gmail.com
  • Only shortlisted candidates will be acknowledged. Applicants are encouraged to demonstrate how they would leverage technology and data to enhance board governance and administrative efficiency.
  • Candidates will be evaluated through a holistic assessment that considers the depth and relevance of both their professional experience and academic credentials.
  • Although the deadline is May 31st, 2025, applications will be reviewed and shortlisted as they are received, and candidates may be contacted for interviews before the final closing date. Therefore, applicants are encouraged to submit their applications as soon as possible.

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