VACANCY NOTICE

Location: St. George’s, Grenada
Employment Type: Full-Time
Salary commensurate with qualifications and experience.
Application Deadline: 30th June 2025

About the Museum
The GNM is a public cultural institution committed to preserving and promoting Grenadian heritage. With a renewed focus on operational excellence, cultural education, and public engagement, the Museum is undergoing transformative change and expanding its team to support sustainable growth.

Job Summary
The Administrative Officer will provide key administrative support to the Museum’s operations team, reporting directly to the Head of Museum Operations. The role includes office coordination, recordkeeping, HR support, and procurement administration.

Key Responsibilities

• Maintain and update personnel files, leave registers, and internal schedules
• Coordinate logistics for meetings and internal communications
• Support staff recruitment and onboarding processes
• Manage procurement records, quotations, and vendor documentation
• Ensure smooth day-to-day office operations and liaise with service providers Minimum Qualifications and Experience
• Associate or Bachelor’s degree in Business Administration, Public Administration, Office Management, or related field
• At least three (3) years of experience in an administrative role in the public, nonprofit, or cultural sectors
• Proficiency in Microsoft Office Suite and digital records management
• Familiarity with public sector administrative procedures is an advantage

Desired Attributed

• Desired Attributes
• High level of professionalism, confidentiality, and attention to detail
• Excellent organizational, interpersonal, and communication skills
• Ability to multitask and work collaboratively in a dynamic environment
• Commitment to the mission, values, and service of the Grenada National Museum
• Possession of a valid driver’s license and access to a vehicle considered an asset
• Proficiency in a foreign language considered an asset

Benefits

• A structured compensation system promoting equity and transparency
• Opportunities for professional development and growth
• A mission-driven, inclusive, and collaborative working environment
  

Application Process

• Applicants must submit:
• A cover letter clearly outlining suitability for the role
• A detailed curriculum vitae

Applications should be addressed to:
The Museum Director
Grenada National Museum
Email: hr@museum.gd
Deadline: 30th June 2025

Only shortlisted candidates will be contacted

Scope of work:

Main financial assistance duties:

• Keep records of project funds and expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the (Project Manager);
• Review project expenditures and ensure that project funds are used in compliance with the Project Documents and financial rules and procedures;
• Validate and certify forms before submission to UNEP;
• Provide necessary financial information as and when required for project management decisions;
• Provide necessary financial information during project audit(s);
• Review annual budgets and project expenditure reports, and notify the Project Manager if there are any discrepancies or issues;
• Consolidate financial progress reports submitted by the responsible parties for implementation of project activities;
• Liaise and follow up with the responsible parties for implementation of project activities in matters related to project funds and financial progress reports;
• Prepare regularly scheduled reports;
• Provide general support to the Project Manager;
• Take accurate minutes of meetings;
• Research and create presentations;
• Organize and schedule appointments and meetings – Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.;
• Conduct the necessary research in order to advise on appropriate travel itinerary
• Book conference calls, rooms, taxis, couriers, hotels, etc.;
• Handle sensitive information in a confidential manner;
• Conduct data entry;
• Perform any other tasks as required by the Project Manager, Stakeholders and other partners locally, regionally and internationally.
  

Reporting Skills

• Administrative Writing Skills
• Proficiency in Microsoft Office
• Analysis
• Professionalism
• Problem-Solving
• Verbal Communication
• Office Administration Procedures
• Typing
• Attention to Detail
• Accuracy
• Multitask
• Teamwork
• Discretion and Judgment
• Patience
• Resourcefulness
• Anticipates Needs
• Emotional Intelligence
• Flexibility
• Editing and Proofreading
  

Qualifications:

• Proven administration or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 5 years of experience in the field or in a related area College degree
• preferred
  

Application Process:

• Interested applicants should submit a resume and a cover letter outlining relevant qualifications and experience to jobsingrenada@gmail.com
• Only shortlisted candidates will be acknowledged. Applicants are encouraged to demonstrate how they would leverage technology and data to enhance board governance and administrative efficiency.
• Candidates will be evaluated through a holistic assessment that considers the depth and relevance of both their professional experience and academic credentials.
• Although the deadline is May 31st, 2025, applications will be reviewed and shortlisted as they are received, and candidates may be contacted for interviews before the final closing date. Therefore, applicants are encouraged to submit their applications as soon as possible.

Location: RFS Grenada Ltd. Calliste, St. George’s, Grenada
Job Type: [Full-time/Part-time]

Job Summary: We are seeking a highly organized and customer-focused Admin/Coordinator to join our team. This role is essential in ensuring the timely scheduling of inspections and repair work for fire safety equipment while also supporting customer service and administrative functions. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Schedule inspections, maintenance, and repair work for fire safety equipment.
• Coordinate with technicians and customers to ensure timely service delivery.
• Maintain and update service records, schedules, and client databases.
• Handle customer inquiries, providing excellent service and support.
• Prepare reports and documentation related to service schedules and completed work.
• Provide customers with completed proposals and updated quotations.
• Follow up with clients to confirm appointments and ensure service satisfaction.
• Liaise with internal teams to ensure smooth workflow and efficient service execution.
• Assist with general administrative duties as needed.

Qualifications & Skills:

Experience:

• Minimum 5 years in customer service, scheduling, or administrative roles.
• Software Proficiency: Must be proficient in QuickBooks.
• Industry Knowledge: Experience in fire safety, security, or a related field is a plus.

Technical Skills: Proficiency in scheduling software, Microsoft Office (Word, Excel, Outlook), and CRM systems.

Communication Skills:

• Strong verbal and written communication abilities.
• Organizational Skills: Ability to multitask, prioritize, and manage time effectively.
• Transportation: Must have a working vehicle and a valid driver’s license.
• Problem-solving: Ability to address scheduling conflicts and customer concerns efficiently.

If you are detail-oriented, customer-focused, and thrive in a fast-paced environment, we encourage you to apply by emailing hr@1rfsgroup.com.

Duties/Responsibilities:

• Attending to walk-in customers
• Daily monitoring and reconciliation of customers’ accounts
• Responding to emails
• Receiving payments from customers
• Report generation
• Daily bank deposits
• Emailing invoices and monthly statements to customers
• Field visits to customers
• Manage company social media accounts.

Qualifications Required:

• A minimum of 5 CXC subjects, including English Language, Mathematics.
• An associate degree in business management would be an asset.
• Knowledge of QuickBooks.
• Familiarity with Google Suite (Docs, Sheets, Slides) is a plus.
• Strong written and verbal communication skills.
• Outstanding interpersonal skills.
• Detail-oriented with a high level of accuracy in work
• Ability to work independently as well as part of a team
• A minimum of 2 years’ experience in a similar position will be an asset.
• Valid driver’s license is a plus.

All applications (cover letters and CVs) should be submitted to the following email address: salesrepgd@gmail.com

The deadline for submission of applications is January 17th, 2025.

Only suitable applicants will be acknowledged.

JOB SUMMARY:
Supports the operations of the Grenada Branch by assisting with courier duties and administrative support.

KEY DUTIES AND RESPONSIBILITIES

Administrative

• Sort, stamp, deliver mail to and collect mail from various businesses and the Post Office.
• Sort, record and distribute mail to the various departments.
• Maintain the archives in a manner that will allow for documents to be easily retrieved.
• Retrieve documents from archives, as requested.
• Dispose of obsolete documents and/or records.
• Maintain an adequate stock of, and distribute, stationery, canteen and janitorial supplies.
• Arrange the conference room to facilitate meetings or training sessions and prepare meeting areas for offsite meetings.
• Assist with the movement of property, furniture and equipment around the facility.
• Assist with updating client files with current Customer Due Diligence documents.
• Conduct filing on a weekly basis.
• Contribute to the attainment of team service standards and specified service metrics.
• Maintain the confidentiality of sensitive documents, records, discussions and other information generated in connection with any assistance activities

Courier Services

• Courier Services
• Transport visitors to the Branch as required
• Safely transporting company staff as well as various documents and packages to and from specified locations in a timely manner.
• Assisting with the loading and offloading of staff luggage, documents and packages.
• Adjusting travel routes to avoid traffic congestion or road construction.
• Promptly informing the company of any tickets issued against the company vehicle during work hours.
• Ensuring that the company vehicle is always parked in areas that permit parking to avoid penalties
• Providing accurate time records of the company vehicle
• Reporting any accidents, injuries, and vehicle damage to management.
• Perform any other duties as assigned.

KNOWLEDGE & SKILLS REQUIRED
Education/Experience:

• 5 CXC passes including Mathematics and English
• A valid driver’s license.
• At least 2 years driving experience backed by a stellar driving record
• Good verbal and written communication skills
• Ability to work well under pressure
• Good organization and time management skills.
• Strong understanding and demonstration of Internal & External Customer Service to contribute to a harmonious working environment
• Possesses the physical ability to assist with loading and offloading the company vehicle
• Flexibility and dependability in a dynamic work environment

Visit our career page on Sagicor.com and select join our team to view full details and submit your application via our portal by Tuesday October 22nd, 2024 or click on the below portal link to apply. We thank you for your interest in working with our team. Kindly note that only shortlisted applicants will be contacted:

Career Opportunities: Office Assistant/Driver https://career4.successfactors.com/sfcareer/jobreqcareer?jobId=58815&company=sagicorfinP2