Scope of work:
Main financial assistance duties:

• Keep records of project funds and expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the (Project Manager);
• Review project expenditures and ensure that project funds are used in compliance with the Project documents and financial rules and procedures;
• Validate and certify forms before submission ;
• Provide necessary financial information as and when required for project management decisions;
• Provide necessary financial information during project audit(s);
• Review annual budgets and project expenditure reports, and notify the Project Manager if there are any discrepancies or issues;
• Consolidate financial progress reports submitted by the responsible parties for implementation of project activities;
• Liaise and follow up with the responsible parties for implementation of project activities in matters related to project funds and financial progress reports;
• Prepare regularly scheduled reports;
• Provide general support to the Project Manager;
• Take accurate minutes of meetings;
• Research and create presentations;
• Organize and schedule appointments and meetings;
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc;
• Conduct the necessary research in order to advise on appropriate travel itinerary;
• Book conference calls, rooms, taxis, couriers, hotels, etc.;
• Handle sensitive information in a confidential manner; and
• Conduct data entry.

Reporting Skills

• Administrative Writing Skills
• Proficiency in Microsoft OfficeAnalysis
• Professionalism
• Problem-Solving
• Verbal Communication
• Office Administration Procedures
• Typing
• Attention to Detail
• Accuracy
• Multitask
• Teamwork
• Discretion and Judgment
• Patience
• Resourcefulness
• Anticipates Needs
• Emotional Intelligence
• Flexibility
• Editing and Proofreading

Qualifications & Experience:

• Proven administration or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 5 years of experience in the field or in a related area
• College degree preferred

2 references are required. Only shortlisted candidates will be contacted.

Deadline: January 6th, 2024

Applications must include CV and a Cover letter, in PDF format only.