Accountant

Job Description

Job Title: Accountant
Department: Accounts
Reports To: Chief Financial Officer (CFO)

Job Purpose
The accountant supports the Chief Financial Officer in meeting the company’s financial objectives by ensuring the accuracy of financial reporting, maintaining strong internal controls, and upholding compliance with all company policies and regulatory requirements. The role also oversees payroll administration and cash management operations.

Key Responsibilities

1. Accounting Responsibilities
2. Prepare and review financial reports in line with reporting schedules and submit within required deadlines.
3. Supervise and guide accounting team members to support departmental goals and performance standards.
4. Prepare financial analyses and other reports as assigned.
5. Complete all month-end and year-end closing activities, including tax reporting packages.
6. Prepare audit schedules and liaise with internal and external auditors to support timely completion of audits.
7. Assist the CFO in implementing audit findings and corrective actions.
8. Manage bank account administration including resolutions, treasury reporting, and transaction monitoring.
9. Assist in developing and maintaining financial policies, procedures, and internal controls.
10. Oversee accounting transactions including postings in Sun Systems and QuickBooks, and ensure timely and accurate AP processing.
11. Oversee payroll and statutory payments.
12. Prepare the monthly audit file and ensure accuracy of all supporting documentation.
13. Manage preparation and filing of all tax returns and related obligations.
14. Assist with monthly forecasts, outlooks, and quarterly reforecast updates.
15. Support budgeting activities and assist the CFO with full budget package submissions.
16. Payroll
17. Process payroll using payroll and/or time-and-attendance systems.
18. Ensure all Personnel Action Forms (PAFs) are submitted and processed before each payroll cycle.
19. Address payroll-related inquiries and support management requests.
20. Issue manual payroll checks when required and obtain appropriate approvals.
21. Prepare daily bank deposits.
22. Manage daily cash operations, including petty cash and house bank funds; maintain records and conduct daily reconciliations.
23. Issue cashier floats and maintain inventory records; research discrepancies and report concerns to the CFO.
24. Prepare required payroll and cash management reports, including:
    o Petty Cash Report
    o Over/Short Report
    o General Cashier Report
    o Cash Management Report
    o Payroll-related audits and compliance reports
25. Ensure compliance with local and corporate payroll policies and tax legislation.
26. Maintain accurate payroll data and confidential employee records.
27. Resolve payroll discrepancies in a timely manner.
28. Coordinate with department heads and cash-handling areas to support operations and guest transactions.
29. Provide cash support for storerooms, safe record keeping, and supply management where needed.
30. Respond to guest folio requests promptly and ensure satisfactory resolution.
31. Assist with distribution and functionality of relevant labor reports (e.g., DLR) and coordinate with departments as required.
32. Maintain aging records for outstanding balances.
33. Foster effective working relationships across departments and maintain high service standards.

Marginal Functions
• Perform other supportive functions as assigned.
• Maintain consistent and punctual attendance in line with company standards.
• Demonstrate strong business communication, analytical, and presentation skills.
• Apply advanced mathematical and analytical methods where required.

General Requirements
• Proficient in operating standard office and accounting systems/equipment.
• Strong organizational skills and ability to prioritize work efficiently.
• Demonstrates discretion, professionalism, and confidentiality in all matters.
• Ability to remain composed and make informed decisions under pressure.
• Excellent interpersonal, listening, and customer service skills.
• Ability to interpret and execute written and verbal instructions effectively.
• Fluent in written and spoken English.

Qualifications & Experience

1. Minimum five (5) years’ experience in a similar role with supervisory responsibilities within Finance.
2. Bachelor’s Degree in Finance, Accounting, or related field.
3. Proficiency in accounting software; advanced computer literacy required.
4. Ability to multitask, work independently, and meet deadlines in a fast-paced environment.
5. Strong communication skills, both verbal and written.
6. Effective problem-solving skills with ability to work through complex financial matters.
7. Ability to interpret operational data and financial metrics accurately.
8. Willingness to work extended hours as necessary to meet operational needs.

Optional Enhancements (if you’d like):
✔ Add company branding / corporate formatting
✔ Insert compensation band, work conditions, direct report structure
✔ Break sections into KPI-oriented performance measures
✔ Reduce or expand based on union/HR compliance requirements

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