Executive Secretary – Grenada National Museum

Job Description

The Grenada National Museum invites applications from suitably qualified and experienced persons for the position of Executive Secretary Bilingual (English/Spanish).
The successful candidate will provide high-level executive secretarial, administrative and coordination support to the Museum’s leadership while serving as a key bilingual communication resource for the organisation.
The position requires a highly organised, discreet and professionally mature individual who must be fluent in Spanish and English, both spoken and written, possess excellent administrative and communication skills, and demonstrate the ability to operate effectively in a  high dynamic, multidisciplinary and multicultural professional environment.

Mandatory language requirement

Applicants must be fluent in Spanish and English, both spoken and written. Spanish fluency is an essential condition of eligibility for this position and will be assessed during the recruitment process.

Key Responsibilities

• Provide high-level executive secretarial and administrative support to the Director and designated members of senior management.
• Manage appointments, schedules, meetings, correspondence and other executive administrative requirements.
• Prepare professional correspondence, memoranda, reports, briefing documents, agendas and other administrative materials.
• Coordinate meetings and ensure that relevant documentation and logistical arrangements are completed in a timely manner.
• Attend management, technical, institutional and stakeholder meetings as required.
• Take accurate and comprehensive minutes and maintain records of decisions, action items, responsibilities and deadlines.
• Provide accurate and effective oral interpretation from Spanish to English and English to Spanish during meetings, discussions, training activities, site visits and other authorised engagements.
• Translate appropriate correspondence, administrative documents, presentations, reports and other materials between English and Spanish.
• Facilitate clear and professional communication between English-speaking and Spanish-speaking personnel and stakeholders.
• Assist with the coordination and documentation of institutional projects, professional development activities and other programmes.
• Establish and maintain organised electronic and physical filing and records-management systems.
• Maintain appropriate systems for tracking correspondence, decisions, assignments and outstanding actions.
• Liaise professionally with staff, Government agencies, institutional partners and other authorised stakeholders.
• Assist with the coordination of official visits, meetings and institutional engagements.
• Handle confidential and sensitive information with the highest degree of discretion.
• Support effective communication and information flow across the organisation.
• Undertake other related executive administrative duties consistent with the responsibilities of the position.

Qualifications and Experience

• A Bachelor’s degree in Spanish, Modern Languages, Business Administration, Management, Office Administration, Communication, International Relations, or another relevant discipline; or an appropriate combination of recognised qualifications and relevant professional experience.
• Fluency in Spanish and English, both spoken and written, which is a mandatory requirement for the position.
• Demonstrated ability to communicate and interpret accurately and effectively between Spanish and English in a professional environment.
• Demonstrated ability to translate written material accurately from Spanish to English and English to Spanish.
• Strong command of written English, including grammar, spelling, punctuation and professional correspondence.
• Demonstrated experience in executive secretarial, administrative or comparable professional support.
• Experience preparing correspondence, reports, minutes and other professional documentation.
• Strong proficiency in Microsoft Office applications and contemporary digital communication and document-management platforms.
• Experience handling confidential and sensitive information.
• Formal training or certification in Spanish–English translation or interpretation would be an asset.
• Experience within a Government agency, statutory body, cultural institution, international organisation, educational institution or similarly structured professional environment would also be advantageous.

Required Competencies

• Full professional fluency in spoken and written Spanish and English.
• The ability to interpret confidently, accurately and clearly between Spanish and English during professional meetings, discussions and other engagements.
• The ability to translate written communications and documents accurately between Spanish and English.
• Excellent written and oral communication skills.
• Exceptional organisational and time-management skills.
• Strong executive administrative capabilities.
• Accuracy and attention to detail.
• Excellent minute-taking and record-keeping skills.
• Sound judgement and discretion.
• A high level of professionalism and confidentiality.
• Cultural awareness and sensitivity.
• Diplomacy and strong interpersonal skills.
• Initiative and the ability to work with limited supervision.
• The ability to prioritise and manage multiple responsibilities.
• Adaptability and the ability to work effectively in a multidisciplinary environment.
• The ability to communicate professionally with persons at different organisational and institutional levels.

Mandatory Language Requirement

• Fluency in Spanish is an essential and mandatory requirement for this position. Applicants who are not fluent in Spanish should not apply.
• The successful candidate must possess a high level of proficiency in spoken, written and comprehension Spanish, together with professional proficiency in English. The individual must be capable of communicating confidently and accurately in Spanish in professional settings, including meetings and formal discussions, and of facilitating communication between Spanish-speaking and English-speaking parties.
• Understand spoken Spanish accurately and in real time.
• Communicate confidently and professionally in Spanish.
• Interpret discussions from Spanish into English and English into Spanish.
• Read and comprehend professional documents written in Spanish.
• Translate appropriate written material accurately between Spanish and English.
• As Spanish fluency is a core functional requirement of the position, shortlisted candidates will be required to demonstrate their Spanish-language proficiency as part of the selection process, which may include oral conversation, listening comprehension, interpretation and written translation exercises.

Personal Attributes

The Grenada National Museum is seeking an individual who is professional, dependable, resourceful and highly organised, and who understands the importance of confidentiality when supporting executive management.
The successful candidate should be comfortable working with individuals from diverse professional and cultural backgrounds and should demonstrate maturity, integrity and sound professional judgement.

Working Arrangements

The position is based in St. George’s, Grenada.
The successful candidate may be required to attend meetings, institutional activities, official engagements and site visits at various locations and, where necessary, outside normal working hours.

Eligibility and Relocation

• Applications are welcomed from suitably qualified persons in Grenada, CARICOM Member States and the wider Caribbean region who meet the requirements of the position, including the mandatory requirement for fluency in Spanish and English.
• Applicants who are not Grenadian citizens or who do not otherwise have the legal right to work in Grenada should note that any work permit, immigration or other legal requirements associated with taking up employment in Grenada will be the responsibility of the successful candidate, in accordance with the applicable laws and regulations of Grenada.
• The Grenada National Museum will provide such employment documentation as may reasonably be required from the employer to support the relevant administrative process; however, responsibility for obtaining and maintaining the necessary legal authorisation to work in Grenada rests with the successful candidate.
• Where relocation to Grenada is required, all travel, relocation and accommodation arrangements and associated costs will be the responsibility of the successful candidate. The position does not include employer-provided accommodation, airfare or relocation expenses.
• Applicants should therefore satisfy themselves, prior to accepting an offer of employment, that they are able to meet the applicable immigration, work authorisation, relocation and accommodation requirements.
• Meeting the eligibility requirements to apply does not constitute or guarantee approval of a work permit or other immigration authorisation.

Application Requirements

• A cover letter outlining suitability for the position;
• A current curriculum vitae;
• Copies of relevant academic and professional qualifications; and
• Contact information for three professional referees.

Applications should be submitted electronically to operations@museum.gd with the position being applied for clearly stated in the subject line

The closing date for applications is Friday, September 12^th, 2026.

Only suitably qualified shortlisted candidates will be contacted.

Grenada National Museum
Committed to professionalism, institutional excellence and the preservation, interpretation and promotion of Grenada’s cultural heritage.