Legal & Board Affairs Officer

January 8, 2026
Application deadline closed.

Job Description

Terms of Reference (ToR)

Position Title: Legal & Board Affairs Officer
Reports To: Board of Directors
Contract Type & Duration: Fixed-term contract of two (2) years, renewable subject to performance and organizational requirements.

1. Purpose of the Role

The Legal & Board Affairs Officer shall provide comprehensive legal, regulatory, and compliance support, including the management of litigation and other statutory obligations. The role encompasses key corporate governance and secretarial responsibilities, ensuring that organizational operations and board activities are conducted in full compliance with applicable laws, regulations, and internal policies.

The incumbent will play a central role in upholding robust governance standards, facilitating efficient board processes, and ensuring accurate and thorough documentation of corporate and administrative actions. This position requires sound professional judgment within delegated authority, discretion, and professional integrity in advising and supporting the Board

2. Key Duties and Responsibilities

A. Legal and Litigation Responsibilities

Legal Advisory

  • Provide legal research, analysis, briefing notes, and compliance guidance on statutory obligations, contractual matters, administrative law, and other legal issues impacting the operations and mandate of the entity.

Employment Law and Industrial Relations

  • Advise on matters relating to labour legislation, employment standards, occupational health and safety regulations, and other relevant employment laws.
  • Ensure that HR policies, employment contracts, and internal procedures comply with applicable legislation and industrial relations frameworks.
  • Advise on legal aspects of disciplinary actions, grievances, dismissals, and investigations in accordance with due process and statutory obligations.
  • Serve as a liaison with recognized trade unions, providing legal guidance during collective bargaining, disputes, or consultations.
  • Advise on the legal implications of strikes, work stoppages, or industrial actions and represent or support the entity in proceedings before labour tribunals, arbitration panels, or industrial courts.
  • Support management and relevant subcommittees with legal training on employment law, employee rights, disciplinary protocols, and union-related obligations.
B. Legal, Regulatory, and Risk Oversight Functions

Legal and Compliance Support

  • Coordinate with internal units and external legal advisors to prepare, review, and organize documentation arising from inquiries, investigations, or compliance reviews.
  • Compile, verify, and maintain records and supporting materials required for internal governance processes and external regulatory engagements, including contracts, correspondence, reports, and official notices.

Legal Instruments and Documentation

  • Draft, review, and support negotiations relating to contracts, leases, procurement documents, memoranda of understanding, and institutional policies subject to approval by authorised officers or legal counsel where applicable.
  • Ensure all legal documentation and records are systematically maintained and aligned with organizational record-keeping standards.

Dispute Resolution and Judicial Matters

  • Manage all litigation and dispute-related matters, including coordination with external counsel and preparation of required documentation.
  • Draft complaints, filings, and supporting affidavits for submission to courts in accordance with procedural rules and statutory timelines.
  • Oversee the timely submission of court documents and maintain comprehensive case files, including pleadings, filings, and scheduled court dates.
  • Represent the entity in legal proceedings where authorized.
  • Attend proceedings in a support or observer capacity where authorized.

Legislative Monitoring and Advisory Support

  • Monitor legislative, regulatory, and policy developments relevant to the entity’s mandate.
  • Provide analytical input and recommendations regarding potential legislative or policy changes impacting the entity’s objectives.

Legal Risk Management and External Counsel Coordination

  • Identify legal and regulatory risks and advise on mitigation strategies.
  • Supervise and liaise with external legal counsel to ensure alignment with the entity’s objectives and effective case management.
  • Collaborate with internal departments to ensure legal, compliance, and litigation records are accurate, complete, and consistently maintained.
C. Administration, Corporate Governance, and Secretariat Support

Board Secretariat Functions

  • Serve as Administrative Officer to the Board and its committees.
  • Coordinate all Board and committee meetings, including scheduling, preparation and circulation of notices, agendas, supporting documentation, accurate minute-taking, and tracking of follow-up actions and resolutions.
  • Coordinate the Annual General Meeting (AGM) and any Board caucus or special sessions as required.
  • Oversee director onboarding, orientation, and ongoing board development initiatives.
  • Implement and manage a digital board management system or portal for secure dissemination, access, and archiving of Board materials.
  • Monitor and report on performance indicators related to Board support, including meeting preparation timelines, action item completion, and overall effectiveness of Board processes.

Governance, Policy, and Statutory Compliance

  • Ensure the Board and its committees operate in compliance with governing legislation, by-laws, and internal policies.
  • Advise on best practices in governance and ethics.
  • Coordinate annual Board work plans, calendars, and evaluations.
  • Maintain up-to-date statutory registers, filings, and official corporate documents.
  • Review and update internal governance policies and procedures, ensuring that Board-approved policies are current and implemented throughout the entity.

Stakeholder Liaison and Communication

  • Act as a central coordination point between the Board and internal operational units.
  • Liaise with external stakeholders, including regulators, auditors, and other third parties, ensuring timely and professional engagement.
  • Prepare high-quality written materials, including reports, briefing notes, presentations, and formal correspondence for Board and organizational use.

Other Duties

  • Perform such other duties consistent with the level and scope of the position as may be assigned by the Board from time to time.

3. Work Requirements and Conditions of Service

  • The incumbent shall occasionally be required to perform duties at such times and locations as may be reasonably necessary to meet the operational and governance requirements of the Board of Directors, including attendance at meetings, hearings, or official engagements outside normal working hours.
  • The successful candidate must possess reliable personal transportation or have consistent access to suitable transportation to facilitate the effective performance of duties.

4. Minimum Qualifications and Experience

  • Bachelor’s Degree in Law (LL.B) or an equivalent qualification in Legal Practice, Governance, Public Administration, or Regulatory Affairs. Admission to the Bar is not required. Candidates with significant senior legal, compliance, or corporate governance experience may also be considered.
  • Postgraduate Diploma or Certificate in Legal Practice / Legal Procedures or equivalent.
  • At least five (5) years of relevant senior legal experience, including litigation, contract law, and exposure to regulatory frameworks.
  • Experience with corporate governance, Board administration, or a Corporate Secretary–type role is highly desirable.

5. Desirable Competencies and Skills

  • Knowledge of public sector legal frameworks and administrative law.
  • Familiarity with corporate governance codes and compliance frameworks.
  • Excellent communication, negotiation, and legal drafting skills are required.
  • Professional demeanour, integrity, discretion, and confidentiality are required.
  • Strong organizational and time management abilities.
  • Mandatory computer proficiency is required, including but not limited to MS Office Suite (Word, Excel, PowerPoint)
  • Capacity to work effectively with senior leadership, including Board members and regulators.

6. Accountability and Reporting

  • Reports directly to the Board of Directors.
  • Provides quarterly (or as required) legal and governance reports to the Board.
  • Participates in Board and committee meetings in legal and secretarial capacities.
  • Evaluated twice a year based on performance in legal risk mitigation, litigation management, compliance, and Board support effectiveness.

7. Authority and Independence

  • May coordinate and instruct external legal counsel within delegated administrative authority.
  • May request information from any department or staff to fulfill legal and governance responsibilities.
  • Must act independently, ethically, and in the best interest of the entity.
  • Must disclose any real or perceived conflicts of interest.

8. Invitation to Apply

Qualified candidates are invited to submit only a single PDF application containing:

  • Cover letter
  • Résumé
  • Academic and professional certificates
  • Salary expectations
  • Contact details of at least two referees

File Naming: The PDF must be named using your full name, with the surname followed by the first name, all in lowercase letters and without spaces.
 Example: If your name is Osbert Triveert, the file should be named: osbertriveert.pdf.

Send applications via email to jobsingrenada@gmail.com or apply through our web portal.

Deadline: 25th January 2026. Applications will be reviewed as they are received, and interviews for shortlisted candidates will be scheduled on a rolling basis. Only shortlisted applicants will be contacted. The entity reserves the right not to make an appointment.