Job Objective
Under the direction of the Chief Executive Officer, the Administrative Clerk provides comprehensive administrative and clerical support to ensure the efficient operation of the organisation. The role supports day-to-day office functions, facilitates communication, and assists with coordination of programmes, meetings, and documentation in alignment with the organisation’s mandate.

Key Functions and Duties

Administrative Support

• Provide general administrative and clerical support to assigned departments and staff
• Prepare, format, and manage correspondence, reports, and official documents
• Maintain filing systems (both electronic and hard copy) ensuring accuracy and confidentiality
• Manage incoming and outgoing mail, emails, and telephone communications

Office Coordination

• Schedule meetings, appointments, and maintain calendars for management and staff
• Coordinate logistics for meetings, workshops, and training sessions (including venue, materials, and refreshments)
• Use a personal computer to prepare, draft, and edit correspondence, reports, and memoranda related to training programmes.
• Prepare, transcribe, edit, and distribute agendas and minutes for meetings, including training coordination and planning meetings.

Records and Data Management

• Assist with data entry, tracking, and reporting requirements
• Ensure proper documentation and record-keeping in compliance with organisational standards
• Establish, maintain, and update files, databases, and records, including records, programme documentation, and administrative files.
• Draft and/or ensure timely responses to routine written inquiries from trainees, stakeholders, and partners.
• Prepare and verify documentation related to training personnel, including facilitator contracts, letters of engagement, and related administrative records.
• Collaborate with other officers to ensure data accuracy and integrity across systems

Customer Service and Communication

• Serve as a first point of contact for internal and external stakeholders
• Respond to inquiries in a professional and timely manner
• Support internal and external communication efforts
• Answer telephone calls in a professional and courteous manner; direct calls appropriately; record clear and accurate messages; and manage voicemail communications.
• Welcome and assist visitors in a professional manner and notify the relevant officer or trainer of their arrival when necessary.

Procurement and Office Support

• Assist with procurement processes, including preparing requisitions and tracking supplies
• Maintain office inventory and ensure availability of supplies
• Assist with coordination of training logistics, including registration, attendance tracking, and general programme support.

Qualifications:

• CVQ Level III, Associate Degree or Diploma in Business Administration, Office Administration, Administrative Assistance or a related field
• Minimum of 2–3 years’ experience in an administrative or clerical role
• Experience working in a public sector or training/education environment would be an asset
• Proficiency in Microsoft Suite or related software

Skills:

• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy
• Ability to multitask and meet deadlines
• Professionalism and discretion in handling confidential information
• Strong interpersonal and customer service skills

Applications along with supporting documents should be sent to:

The Chairman
Grenada Council for Technical and Vocational Education and Training
C/o Grenada National Training Agency
Belmont Road, St George’s
Email: executive@nta.gov.gd

Applications should reach the NTA by May 29, 2026.

• Account Clerk / Relief Cashier
• Automobile Mechanic
• Auto Sales Representative
• Sales Representative
• Secretary / Cashier

1. Account Clerk / Relief Cashier:
✓ Prepare, verify, and process invoices and accounts payable/receivable.
✓ Reconcile daily transactions and assist with bank deposits.
✓ Support monthly closings and preparation of financial reports.
✓ Perform data entry related to accounting and inventory systems.
✓ Provide courteous and efficient service to customers during point-of-sale transactions.
✓ Operate cash register, process cash, credit card, and other payment methods.
✓ Minimum of an Associate degree in accounting
✓ No less than two years’ work experience
✓ Competence in MS Office suite especially Excel and Word

2. Automobile Mechanic:
✓ Maintains vehicle functional condition by listening to operator complaints; conducting inspections; repairing engine failures; repairing mechanical and electrical systems malfunctions; replacing parts and components; repairing body damage.
✓ Minimum of a Level 1 & 2 Certificate in Automotive
✓ No less than two years work experience as a mechanic
✓ Competence in computer

3. Auto Sales Representative:
✓ Present vehicle attributes, model options, features, finance options and store policies and services to customers
✓ Facilitate customer test drives
✓ Associate degree in Business
✓ No less than two years’ work experience
✓ Must have a valid B or D class licence

4. Sales Representative:
✓ Directs customers by escorting them to racks and counters; suggesting items.
✓ Advises customers by providing information on products.
✓ Minimum of 5 CXC passes
✓ No less than two years’ work experience
✓ Competence in MS Office suite especially Excel and Word

5. Secretary / Cashier:
✓ Perform general office duties including answering phones, taking messages, and directing inquiries.
✓ Prepare and manage correspondence, reports, and documents.
✓ Support administrative and operational functions as needed.
✓ Receive and process payments from customers (cash, debit/credit cards, etc.).
✓ Issue receipts and maintain accurate cash records.
✓ Minimum of 5 CXC passes
✓ No less than two years’ work experience
✓ Competence in MS Office suite especially Excel and Word

Please submit your application to the following email address hrgrenada1@gmail.com no later than 31st July 2025.

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