VACANCY NOTICE

Location: St. George’s, Grenada
Employment Type: Full-Time
Salary commensurate with qualifications and experience.
Application Deadline: 30th June 2025

About the Museum
The GNM is a public cultural institution committed to preserving and promoting Grenadian heritage. With a renewed focus on operational excellence, cultural education, and public engagement, the Museum is undergoing transformative change and expanding its team to support sustainable growth.

Job Summary
The Administrative Officer will provide key administrative support to the Museum’s operations team, reporting directly to the Head of Museum Operations. The role includes office coordination, recordkeeping, HR support, and procurement administration.

Key Responsibilities

• Maintain and update personnel files, leave registers, and internal schedules
• Coordinate logistics for meetings and internal communications
• Support staff recruitment and onboarding processes
• Manage procurement records, quotations, and vendor documentation
• Ensure smooth day-to-day office operations and liaise with service providers Minimum Qualifications and Experience
• Associate or Bachelor’s degree in Business Administration, Public Administration, Office Management, or related field
• At least three (3) years of experience in an administrative role in the public, nonprofit, or cultural sectors
• Proficiency in Microsoft Office Suite and digital records management
• Familiarity with public sector administrative procedures is an advantage

Desired Attributed

• Desired Attributes
• High level of professionalism, confidentiality, and attention to detail
• Excellent organizational, interpersonal, and communication skills
• Ability to multitask and work collaboratively in a dynamic environment
• Commitment to the mission, values, and service of the Grenada National Museum
• Possession of a valid driver’s license and access to a vehicle considered an asset
• Proficiency in a foreign language considered an asset

Benefits

• A structured compensation system promoting equity and transparency
• Opportunities for professional development and growth
• A mission-driven, inclusive, and collaborative working environment
  

Application Process

• Applicants must submit:
• A cover letter clearly outlining suitability for the role
• A detailed curriculum vitae

Applications should be addressed to:
The Museum Director
Grenada National Museum
Email: hr@museum.gd
Deadline: 30th June 2025

Only shortlisted candidates will be contacted

Responsibilities:

The Bookkeeper also fills the role of Administrative Office Coordinator (AOC) and plays a critical role in the day-to-day operation of the back office at Grenada Marine, and the success of the business.  The Bookkeeper/ Administrative Office Coordinator is responsible for assuring that information produced by the administrative back office is accurate to the best of their ability. He/she will support the required procedures that produce accurate invoicing, and financial reports. He/she functions with Accountant guidance and oversight, but must work independently, keep the accountant informed and most importantly supports operational needs for information and data. The position requires proficiency in Microsoft office and Google and the ability to achieve a working knowledge of the company’s management software, as it relates to daily bookkeeping entries, reconciliations, payroll, receivables and payables. The role also includes essential human resource functions.

Qualifications/Competencies:

The Bookkeeper/Administrative Office Coordinator is a self-motivated, organized, and detail oriented individual, who is interested in learning about the importance of a strong, functional support team for the business operations and its accounting needs, and possesses the following qualifications:

• Minimum of ten years of relevant experience in bookkeeping or accounting, and supervising staff;
• knowledge of the boating industry is important, willingness to learn is required;
• possesses administrative, planning, research, and analytical skills;
• professional, detail and service oriented;
• Strong interpersonal skills: positive attitude, self-confident, good work ethic, collaborative, ability to manage work relationships, accepts guidance and instruction from superiors;
• Work independently and collaboratively to accomplish goals and objectives of administrative back office;
• Efficient and productive time management and organization skills with the ability to prioritize appropriately;
• Good written communication skills required, including a command of the English language, the ability to write clearly and effectively.
• Ability to maintain discretion and confidentiality at all times;
• Computer skills in Microsoft Office Suite and Excel, ability and willingness to learn new software and computer systems and processes, database experience helpful

If you have the relevant experience for this job, please send a cover letter and resume to admin@grenadamarine.com. The deadline for applying is July 17, 2024

About Us:
Century 21 Grenada is the leading Real Estate company in Grenada and is striving to provide exceptional real estate services. With a focus on innovation, professionalism, sustainability, growth, and development we exceed industrial standards and provide unparalleled experiences for our clients.

Job Summary:
We are seeking a highly skilled, experienced, friendly, and competent Front Office Executive to join our team. If you love working with people and have excellent communication skills, then we would love to meet you.

Responsibilities:

• Create a welcoming, professional environment for clients and customers
• Greet and welcome customers and visitors courteously and professionally
• Answer phone calls and direct them to the appropriate staff member or department
• Handling all incoming customer queries and questions
• Provide accurate information to clients in person, via phone, email, social media channels, etc.
• Direct visitors and clients to the appropriate person or division in the office
• Receive, sort, and distribute mails
• Take care of general everyday tasks, which include updating CRMS, scheduling appointments, organizing files, and maintaining office supplies
• Managing operations booking systems which include vehicles and conference room
• Perform clerical duties such as filing and photocopying
• Ensure the reception is tidy and presentable, with all necessary materials e.g., pens, brochures, flyers, etc.
• Complete bank deposit forms when necessary

Qualifications and Education Requirements

• An associate degree or experience preferably in Office Administration or Business, as well as passes in English Language and Mathematics at the CSEC level
• Working knowledge of Microsoft Office software including Outlook, Word, Excel, and Microsoft Teams or One Drive.
• Hands-on experience with office equipment (e.g., printers, scanners)
• Hold a valid Driver’s License
• Owning or having access to a personal vehicle will be an asset
• Valid driver’s license. Consistent driving experience within the last 2 years
• Superior Customer service attitude
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Excellent verbal and written communication and interpersonal skills
• Ability to prioritize tasks and great organizational skills
• Ability to deal with others professionally and effectively

How to Apply:

Interested candidates should submit a scanned copy of their Driver’s License, a Resume, and a Cover Letter outlining their qualifications and relevant experience to katisha@c21grenada.com no later than May 17th, 2024, with the subject line Front Office Executive.

Century 21 Grenada is an equal opportunity employer and welcomes diversity in our work environment, we thank all applicants for their interest; however, ONLY those selected for an interview will be contacted.